Overview

The Finance office at Ursuline Academy of Dallas serves both the Academy and the Ursuline Academy of Dallas Foundation. In addition to general financial responsibility for both entities, functional areas under the purview of the Finance office include accounts receivable, accounts payable, human resources and the campus bookstore, Bear Necessities.

The office is seeking a detail-oriented team member with outstanding communications skills and the desire and ability to provide cross-functional support within the office, and externally as appropriate. Primary tasks will include recordkeeping; preparation and maintenance of files; interaction with current and prospective employees, parents, students, vendors, and service providers; process development and execution; and general administrative assistance. This is a full-time, 12-month position which includes benefits.

 General Authority

The Administrative Assistant to the Finance Office reports to the Chief Financial Officer, who reports to the president, and is accountable to the leads in each functional area of the office.

Responsibilities & Activities

• Acts as the initial point of contact for visitors and guests
• Supports the general operation of the office by providing administrative oversight, including ordering supplies, requesting maintenance support, and scheduling conference room use
• Administers incoming checks as appropriate based on type, destination bank, and Finance and Development team requirements
• Manages department documentation including active and archived files
• Assists with identifying and pursuing outside job candidates
• Provides new employee onboarding support and handles terminated employee paperwork
• Compiles the annual approved driver list
• Obtains and maintains notary public certification for official Ursuline business, and fulfills employee and parent personal requests as able
• Administers the annual Wellness Program, including scheduling flu shots and biometric screenings
• Manages physical paychecks
• Covers the front desk during the receptionist’s one-hour lunch break daily
• Works in the bookstore up to two hours per day as needed, and during occasional weekend and evening events
• Coordinates team celebrations of significant employee events, monthly onsite team meetings and quarterly offsite team lunches
• Acts as a liaison to the Technology department during the annual student laptop rollout
• Oversees shared technology and equipment, including the postage machine and copiers

Preferred Qualifications and Skills

• Bachelor’s degree or equivalent work experience
• Commitment to Ursuline’s mission and core values
• Technological competence; experience working with the Microsoft Office suite of products (Word, Excel, etc.) and Microsoft Teams
• Able to learn Senior Systems and other job-related software as needed
• Excellent written and verbal communication
• Friendly, approachable, and receptive to feedback and growth
• Comfortable engaging with parents, students, administrators, faculty, and staff
• Organized, detail oriented, proactive, and able to multitask
• Able to collect, manage, analyze and report on data as directed
• Trustworthy and discrete; must be able to manage and protect confidential personal and financial information
• Team player who demonstrates flexibility and creativity regarding fluctuating demands from multiple Finance functional areas and Ursuline constituents

To Apply

Interested applicants should download the Employment Application, Background Check, and Pre-Employment Affidavit forms from www.ursulinedallas.org/about/careers and then email the completed forms along with a resume and cover letter to employment@ursulinedallas.org.