Job Description

Admissions Coordinator

Overview

The Office of Admissions is an integral part of Ursuline Academy of Dallas. The office seeks an organized, data focused team member, with outstanding communication skills. Primary responsibilities for this position include data management and recordkeeping, event planning, preparation of files, and communication with prospective families.

Founded in 1874, Ursuline Academy of Dallas is an independent Catholic, college preparatory school for young women sponsored by the Ursuline Sisters. The mission of Ursuline Academy is the total development of the individual student through spiritual formation, intellectual growth, service to others, and building of community. Ursuline Academy educates young women for leadership in a global society.

General Authority

The Admissions Coordinator reports to the Director of Admissions and Enrollment Management, who reports to the Principal.

Responsibilities & Activities

Data Management and Recordkeeping

The Admissions Coordinator will effectively:

  •      Maintain databases and integration of data
  •      Update, track, and process application materials online via Ravenna
  •      Collect prospective family information from peer schools
  •      Manage and update Peer School Contacts
  •      Coordinate printed and online marketing collateral with Ursuline Communications team
  •      Annually document and update Ursuline Admission team processes, policies, and forms
  •      Manage Outlook team calendar and Microsoft Teams folder
  •      Manage attendance at all Recruitments events in the Online Application System
  •      Assist the Director of Admission and Enrollment Management in accessing data for reports.

 Event Planning

Work with the team to plan and execute the following events and programs:

  •      Campus Visit Days
  •      Family Tours
  •      Independent School Entrance Exam
  •      Student Interviews
  •      Parent Coffees
  •      Open House

 The Admissions Coordinator will take the lead on scheduling events, working with external vendors, and coordinating event day materials and logistics. This individual will oversee communications with peer schools, bus companies, UA facilities, faculty, staff, and others as needed.

 Preparation of Files and Admission Decisions

The Admissions Coordinator will collect and prepare hundreds of applications to support Ursuline reaching its annual target enrollment. Consistent, responsive, concise communication with families and peer schools via email and phone regarding application materials is crucial. This team member will process files, release decisions, and track enrollment.

Communication with Prospective Families

  • Managing the Admission Team Outlook email account; responding to inquiries promptly and warmly being mindful to be patient and courteous
  • Work with Admissions Director, Admissions Associate, Communications team, and Business Office to generate emails, event registration details, reminders, social media announcements, and physical mailings.
  • Guiding families step by step through the admission process using Ravenna

Preferred Qualifications and Skills:

  • Bachelor’s degree
  • Passionate about education for girls
  • Commitment to Ursuline’s mission and core values
  • Technologically competent; experience working with Excel, Ravenna, Senior Systems, and Microsoft Teams
  • Proficient in written and verbal communication
  • Friendly, approachable, receptive to feedback and growth
  • Comfort in engaging with parents, students, administrators, faculty, and staff
  • Ability to plan and implement creative strategic initiatives
  • Organized, detail oriented, proactive, ability to multitask
  • Ability to collect, manage, and analyze data
  • Trustworthy; must be able to manage confidential information
  • Team player who is ready to “hit the ground running” and demonstrate flexibility and creativity during a fast-paced time of year

Please direct all inquiries to:

Interested applicants should download the Employment Application, Background Check, and Pre-Employment Affidavit forms from www.ursulinedallas.org/about/careers. Email the completed forms along with a resume, letters of reference, cover letter and transcripts of undergraduate or graduate work to employment@ursulinedallas.org. EEOC.