Job Description

Administrative Assistant - Facilities

Ursuline Academy of Dallas is seeking an Administrative Assistant for our Facilities Department.

This position is Full-Time, 40 Hours a Week, Non-Exempt 

DUTIES:

  • Inventory parts and supplies and reorder, as needed  
  • Processing of all invoices and preparing purchase requests in Senior System Budget
  • Management module
  • Maintaining School Dude database including entry of all maintenance requests, scheduling of preventive maintenance, time entry, budgets, paid invoices (i.e. utilities, capital expenditures, supplies, etc.)
  • Assign, monitor and close My School Building work orders
  • Maintaining all facility records, including vehicle servicing and usage log, inspection records (boiler, fire alarm, fire extinguishers, etc.)
  • Assign staff telephone numbers and maintain telephone directory
  • Answering and routing department telephone calls
  • Assisting with room/function/Mass setups
  • Assist Director of Facilities with clerical duties as needed
  • Other duties as assigned

PERSONAL QUALITIES:

  •  Strong organizational skills
  •  Must be proficient with Microsoft Word and Excel
  •  Ability to manage and prioritize multiple tasks
  •  Excellent communication skills
  •  Must be able to walk and stand for extended periods of time

CONTACT:

Interested applicants should download the Employment Application, Background Check, and Pre-Employment Affidavit forms from www.ursulinedallas.org/about/careers. Email the completed forms along with a resume, to employment@ursulinedallas.org.